Committee

The affairs of Sedgwick Cricket Club shall be conducted by a Management Committee (the Committee) comprising the Chair, Vice Chair, Secretary, Assistant Secretary, Treasurer and Match Secretary.

Other post holders shall be President, 1^st X1 Captain, 1st XI Vice Captain, 2^nd XI Captain and 3^rd XI Captain, plus a number of other club members if required to ensure that the Committee is comprised of at least 12 members.

The Committee is elected at the Annual General Meeting for a period of one year.

4.1.1 Control the affairs of the Club on behalf of the members. This may include the need to acquire/provide:

• Grounds and equipment required to maintain/enhance the playing facilities.
• Coaching and adequate training facilities.
• External coaches and/or training if necessary.
• A clubhouse for associated social purposes.
• Transport if necessary.
• Medical and related facilities.
• Other facilities as and when necessary.

4.1.2 Manage club finances in the best interest of the Club

4.1.3 Keep accurate accounts of the finances of the Club through the Treasurer.

4.2.1 Appoint a person from among the Club membership onto the Committee until the next Annual General Meeting to fill any vacancy that occurs during the term of office.

4.2.2 Appoint sub-Committees as necessary and to co-opt Advisers, invited to advise on specialist subjects, who may be non-club members.

4.2.3 Take out any insurance required to cover liability. Ensure that all Committee members, players, guests and third parties adhere to the necessary rules to be covered by that insurance.

4.2.4 Raise funds by appeals, subscriptions, loans and charges if necessary.

4.2.5 Open bank accounts, borrow money and give security for the same if necessary.

4.2.6 Make grants and loans and give guarantees and provide other benefits if necessary.

4.2.7 Set aside or apply funds for special purposes, or as reserves if necessary.

4.2.8 Deposit or invest funds in any lawful manner if necessary.

4.2.9 Employ and engage staff and others to provide services if necessary.

4.2.10 Co-operate with any organisation, club, sporting body, government or government-related agencies if necessary.

Do all other things reasonably necessary to advance the purposes of the club.

None of the above powers may be used other than to advance the purposes consistently with all the Rules in the Club Constitution and the General Law.

4.3.1 Management Committee Meetings shall be convened by the Club Secretary as and when necessary, with the stated intention to have at least six meetings per year. The quorum required for a Committee meeting to be held shall be six members.

4.3.2  Any relevant decision/ruling made at Management Committee Meetings shall be communicated out to the full membership for their information.  In some instances, these may include rulings which the membership must adhere to.

4.3.3  All members of the elected Management Committee are entitled to attend Management Committee Meetings as and when they are available to do so and are entitled to vote on any subject raised at those meetings. Decisions will be made on the basis of a simple majority vote. The Chair shall have a casting vote in the event of the votes being tied.

4.3.4  Whenever a Management Committee member has a personal, professional or business interest in a matter to be discussed, he/she must declare it. This includes avoiding actual conflicts of interest as well as the perception of conflicts of interest. Any such disclosure and the subsequent actions taken will be noted in the minutes. Examples of conflicts of interest include:

• A Management Committee member volunteering to join a Disciplinary sub-Committee who is related to the Club member involved.
• A Management Committee member who is also on the committee of another organisation that is competing for the same funding.
• A Management Committee member who has a business interest in a Company that may be awarded a contract to do work or provide services for the Club.

The member must withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.

4.3.5  Management Committee meetings may be held either in person or by telephone, televisual or other electronic or virtual means agreed by the Management Committee in which all participants may communicate simultaneously with all other participants.

4.3.6. The Chair, or whomever else those in attendance choose, shall preside over meetings.

4.3.7  A resolution in writing signed by every Management Committee member shall be valid without a meeting.

4.4.1 The Club shall maintain a bank current account to manage day-to-day Club finances and other accounts, as needed for longer term goals.

4.4.2  Any bank account in which any part of the Club’s funds is deposited shall be operated by nominated Committee members and shall be held in the name of the Club. All cheques and digital banking transactions for payment of money from such accounts shall require appropriate authorisation.

4.4.3. Any debit payments of over £250 are to be detailed in the minutes at the next Committee meeting.

4.5.1 The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules [and all surplus income or profits are to be re-invested in the Club.  No surpluses or assets will be distributed to members or third parties.

4.5.2. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Corporation Tax Act 2010.

4.5.3 The Club may also in connection with the sports purposes of the Club:

• Sell and supply food, drink and related sports clothing and equipment.
• Employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present.
• Pay for reasonable hospitality for visiting teams and guests.
• Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

4.5.4  The Management Committee will have due regard to the law on disability discrimination and the safeguarding of children and vulnerable adults.

Financial statements should be available for reasonable inspection by members before every Annual General Meeting.

An elected Committee member ceases to be such if he or she ceases to be a member of the Club, resigns by written notice, or is removed by the Management Committee for good cause after the member concerned has been given the chance of putting their case to the Committee.

If a member resigns from the Management Committee, they must also resign from any other position held in the Club.

Intoxicating liquor shall be supplied on Club premises to members and on their order to guests in accordance with the permitted hours laid down in the most recent relevant Licensing Act and fixed by the Management Committee under the by-laws of the Club.